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| Director, Finance & Government Contracts |
| Reports To: |
Chief Financial Officer/Senior Director |
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| Department: |
Finance |
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| Location: |
Manhattan |
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| Category: |
Full-Time |
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| Primary Function: |
Works closely with the Chief Financial Officer/Senior Director to identify areas for process improvement in the Finance Department, particularly as it applies to streamlining processes; leveraging technology; where ARC/GNY needs to enhance compliance with government contracts, policies or laws and regulations and areas of opportunity to improve efficiency and effectiveness and to mitigate risks.
Manages all government contracts and all disbursement activity for ARC/GNY and manages overall financial reporting of assigned ARC/GNY departments. Maintains financial books and records and provides information to granting agencies, external auditors and ARC/GNY department managers. Prepares financial statements and accompanying management analysis, assures integrity of the general ledger, forecasts cash flow, and assists in the budgeting process. |
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| Responsibilities: |
1. Assists the Chief Financial Officer/Senior Director in translating strategic and tactical business plans into Finance Department strategic and operational goals and objectives. Participates in process improvement in the Finance Department as it applies to streamlining processes and leveraging technology, etc.
2. Manages the fiscal requirements of all existing and proposed ARC/GNY contracts and grants, including providing feedback on content of drafts and proposals, coordinating the review process, developing an understanding of the programmatic requirements. Acts as liaison with representatives from funding agencies on financial issues affecting the program.
3. Manages compliance with all Federal, State or local recordkeeping requirements including compliance with OMB A-133. Prepares New York City VENDEX filings for NYC contracts and grants.
4. Manages contract and grant accounting including overseeing preparation of adjusting, reclassifying and cost allocation entries, monitoring program overseeing budget modifications.
5. Plays a key role in ARC/GNY audit, including preparing audit schedules and analyses, investigating audit findings, recommending corrective action on noted deficiencies and participating in audit exit interviews.
6. Manages volunteers and two or more employees, including the Accounts Payable Supervisor and Assistant Director of Government Contracts. Hires, trains, and mentors volunteers and employees as applicable. Establishes employee and volunteer performance expectations and ensures they are met. Evaluates employee and volunteer performance and development needs to facilitate growth and improvement through direction, support, training and teamwork.
7. Oversees all disbursement related activity including, but not limited to, overall responsibility for checks, purchasing cards, disbursement orders, and client assistance cards.
8. Prepares monthly financial statements which are submitted to the CFO for review prior to distribution.
9. Conducts monthly financial review meetings with unit officers and department managers as required. Obtains updated data from the divisions. Prepares and updates monthly cash flow forecasts.
10. Assists in coordinating the annual budget preparation process. Collaborates with unit officers and department managers in responding to requests for additional information and to assure integrity of data. Performs similar functions for mid-year and other interim reviews as required.
11. Prepares quarterly and annual financial filings for National.
12. Assists Chief Financial Officer/Senior Director in preparation of annual audit.
13. Reviews asset and liability accounts including, but not limited to, accounts payable accruals, adjustments to prepaid expenses, allocations, due to/from National, etc., and prepares and reviews journal entries as needed.
14. Performs other duties and special projects and prepares special reports as required
15. Participate in the Disaster Services Human Resource (DSHR) system and be available for local assignments as needed. |
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| Qualifications: |
Education: Bachelor’s degree in Accounting or Finance. MBA or CPA desirable.
Experience: Minimum of seven years experience as an auditor, accounting manager or assistant controller. Minimum of three years supervisory experience. Must have not-for-profit experience working with government grants. Demonstrated experience in strategic planning and process improvement.
Related Skills: Excellent analytical, interpersonal and negotiating skills. Excellent leadership and supervisory skills. Excellent communication skills, both written and oral. Strong customer service orientation. Strong organizational skills. Ability to form and work within teams. Solid understanding of GAAP. Ability to pay attention to detail and work well under pressure. Ability to work in a fast-paced environment. Ability to maintain confidentiality with sensitive information and situations. Excellent problem solving skills. Experience with office systems; MS-Office preferred. Excellent command of Excel required. Knowledge of Great Plains and FRx a plus.
Other Requirements:
May be required to work long hours and some weekends.
Ability to lift 25 lbs., including but not limited to office materials. |
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| Salary: |
Commensurate with experience |
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| Benefits: |
Benefits for Full-Time Employees:
Medical Plan (including domestic partner coverage)
Dental Plan (including domestic partner coverage)
Vision Plan
Flexible Spending Accounts (FSA) – Medical & Dependant Care
Basic and Supplemental Life Insurance
Accidental Death & Dismemberment Insurance
Dependent Life Insurance
Retirement/Pension Plan
401(k) Savings Plan
Tuition Assistance Program
Short-term Disability Plan
Long-term Disability Plan
Worker’s Compensation
Employee Assistance Program (counseling/referral services)
Commuter Benefit Program
Long-Term Care Program
Credit Union Membership
Accrue 20 paid time-off days per year initially
Accrue 25 paid time-off days per year after 4 years of service
Accrue 6 sick days per year |
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| How to Apply: |
Please send us your resume and cover letter, including the position you are applying for, your salary history and salary requirements.
To apply via e-mail, send these items to Recruiting1@nyredcross.org. Please list the position title in the subject line of the e-mail.
To apply via mail or fax, send these items to:
American Red Cross in Greater New York
Human Resources Department
520 West 49th Street
New York, NY 10019
Fax: 212-875-2357
Only candidates who are being considered will be contacted.
The American Red Cross in Greater New York is an Equal Opportunity Employer. |
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